Mission and objectives

UNICEF is mandated by the United Nations General Assembly to advocate for the protection of children's rights, to help meet their basic needs and to expand their opportunities to reach their full potential.

 

Context

For 75 years, UNICEF has been working on the ground in 190 countries and territories to promote children's survival, protection and development. The world's largest provider of vaccines for developing countries, UNICEF supports child health and nutrition, good water and sanitation, quality basic education for all boys and girls, and the protection of children from violence, exploitation, and AIDS. UNICEF is funded entirely by the voluntary contributions of individuals, businesses, foundations and governments. Under the supervision and guidance of the Operations Officer, the Administrative Assistant is responsible for supporting a broad variety of procedural and specialized administrative tasks requiring knowledge of UNICEF administrative procedures, processes and policies.

 

Task description

Within the delegated authority and under the supervision of Operation Officer or his/her designated mandated representative(s), the UNV will:

1) Support to Operation Team

• Provide practical input on implementation of administrative guidelines

• Assist to improvement of internal controls systems

• Support procurement/management of administrative supplies and logistics to program supplies

2) Assist the Travel and Event Arrangement

• Assist travel arrangements and records

• Update country office team on administrative matters such as visas, security clearance, documentation procedures

• Provide support to the office with logistical arrangements related to training/workshops/conferences etc.

• Engage the vendor for timely & duly deliveries for the logistics

• Any other related tasks as may be required or assigned by the supervisor.

 

Furthermore, UN Volunteers are encouraged to integrate the UN Volunteers programme mandate within their assignment and promote voluntary action through engagement with communities in the course of their work. As such, UN Volunteers should dedicate a part of their working time to some of the following suggested activities:

• Strengthen their knowledge and understanding of the concept of volunteerism by reading relevant UNV and external publications and take active part in UNV activities (for instance in events that mark International Volunteer Day);

• Be acquainted with and build on traditional and/or local forms of volunteerism in the host country;

• Provide annual and end of assignment self-reports on UN Volunteer actions, results and opportunities.

• Contribute articles/write-ups on field experiences and submit them for UNV publications/websites, newsletters, press releases, etc.;

• Assist with the UNV Buddy Programme for newly-arrived UN Volunteers;

• Promote or advise local groups in the use of online volunteering or encourage relevant local individuals and organizations to use the UNV Online Volunteering service whenever technically possible.

 

Results/expected outputs:

• As an active UNICEF team member, efficient, timely, responsive, client-friendly and high-quality support rendered to UNICEF and its beneficiaries in the accomplishment of her/his functions, including:

• Monthly reports,

• Timely and duly, high quality services

• Age, Gender and Diversity (AGD) perspective is systematically applied, integrated and documented in all activities throughout the assignment

• A final statement of achievements towards volunteerism for peace and development during the assignment, such as reporting on the number of volunteers mobilized, activities participated in and capacities developed

 

COVID-19 Vaccination or Recovery Certificate Requirement (mandatory): In addition to duty station specific vaccine requirements, appointments are subject to confirmation of fully vaccinated status against SARS-CoV-2 (Covid-19) with a World Health Organization (WHO)-endorsed vaccine, which must be met prior to taking up the appointment.

 

Eligibility criteria

Age

27 - 80

 

Nationality

Candidate must be a national or legal resident of the country of assignment.

 

Requirements

Required experience

3 years of experience in administrative work is required.

• Excellent oral and written skills; excellent drafting, formulation, reporting skills;

• Accuracy and professionalism in document production and editing;

• Excellent interpersonal skills; culturally and socially sensitive; ability to work inclusively and collaboratively with a range of partners, including grassroots community members, religious and youth organizations, and authorities at different levels; familiarity with tools and approaches of communications for development;

• Ability to work and adapt professionally and effectively in a challenging environment; ability to work effectively in a multicultural team of international and national personnel;

• Solid overall computer literacy, including proficiency in various MS Office applications (Excel, Word, etc.) and email/internet; familiarity with database management; and office technology equipment;

• Self-motivated, ability to work with minimum supervision; ability to work with tight deadlines;

• Sound security awareness;

• Have affinity with or interest in Operations, volunteerism as a mechanism for durable development, and the UN System.

 

Area(s) of expertise

Administration

 

Driving license

-

 

Languages

English, Level: Fluent, Required

Bulgarian, Level: Fluent, Required

 

Required education level

Secondary education

 

Competencies and values

UNICEF's values of Care, Respect, Integrity, Trust, Accountability and Sustainability (CRITAS).

 

The UNICEF Core Competencies required for this assignment are:

• Demonstrates Self Awareness and Ethical Awareness

• Works Collaboratively with others

• Drive to achieve impactful results

• Manages ambiguity and complexity

 

Apply to : https://app.unv.org/opportunities/1706708300035328